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Time Management

Don’t Deal with Procrastination Tomorrow

by The Organizer Lady dot com

Don’t Deal with Procrastination Tomorrow

A friend of mine back in high school never failed to amaze me every time we have assignments, projects, and requirements to submit. He would work on projects only a couple of days before submission when we had been given weeks to do it. It was also his habit to write papers and solve homework usually on the day of submission itself. Yes, he sometimes turned in late but I just find it somehow brilliant that he gets to still finish tasks without fully utilizing the time frame given to us. Little did I know then that my friend’s habit of cramming is already a behavioral problem called procrastination. Yes, that’s really the term for it.

We cram from time. We postpone doing the dishes to finish a movie on TV. We put off finishing our office work to be able to clock out early and attend a party. We start some tasks much later because “there’s still so much time.” And the list goes on. Heck, cramming is a part of life. But once cramming becomes your lifestyle, that’s where you got a problem.

Procrastination delays things and is counterproductive as well as unnecessary. These inevitably cause stress and a wave of guilt. Because one fails to deliver what is expected of him or her, s/he tends to magnify the perceived sense of disapproval of the people around him or her. One’s self-confidence and self-worth could also reach extremely low levels such that the person already starts sinking into depression and finds it hard to socialize even with close friends.

With stress also comes the degradation of physical health. To be able to review for an exam or finish writing a paper, students usually spend whole nights cramming. Lack of sleep and rest lowers the body’s immune system, making one more susceptible to illnesses. And it gets even worse when once your body starts to slow down, you load up on coffee and other energy-boosting, caffeine-heavy drinks. Caffeine may keep your body awake longer but it can’t keep your mind as sharp. Thus, the end result will just be a lowered body resistance.

One of the reasons of procrastination is the lack of skills. Some people who are not confident enough to do a certain task may, as a coping mechanism, procrastinate so they would have an excuse if they don’t finish their task on time properly. Procrastination lets them avoid doing something and gives them some sort of consolation. They make themselves believe that were they only given more time to work on something, they could’ve done it right.

Another reason for procrastinating is lack of interest. When they don’t have the drive to do something, some people procrastinate by doing something else or nothing at all. The thing about here is most people believe that they have to be in the mood to be able to do something when, actually, it should be the other way around. “Mood” is such a fleeting emotional and mental disposition, so it won’t really do us right to wait for it just to be able to do something. As efficient people say, the motivation is in the doing.

Now, given that procrastination is a serious behavior problem, if you think you’re a candidate for being a certified procrastinator, you should know better than to just laugh about it. Read up on how to strengthen your will power and discipline to be able to correct this habit. And, do it now.

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Tips for Organizing Your Monthly Bills and Paperwork

Do you get hit with late fees because you forget to pay your bills on time? Do you constantly waste time searching for that cable bill you left somewhere in the house? Spend an hour organizing your personal bills and papers now, and this will save you time and frustration in the future. Plus, this helps make tax time easier because you already have everything in one place.

First of all, have a place where you sort your mail every day. Junk mail gets trashed or recycled right away. Magazines and catalogs should go in a rack to read later. Open your bills, make a note of the due date and immediately put them on your desk in a small file until you write the check. A small letter file that sits on your desk works well- no need to buy any fancy tickler file unless you think that will work better for you.

It’s best to start in January, but you can begin to set up your filing system at any time during the year. Use a filing cabinet or plastic storage box to store all your files. I prefer a plastic file box because at year end I can carry it to the basement to store with other old records.

If you have more than 10 bills a month, use a separate manila folder for each company you write a check to. I prefer to use the manila file jackets instead because they have closed sides that prevent small receipts from falling out and getting lost.

Create a folder for Miscellaneous for those people or companies you only pay once or twice each year, such as insurance or magazine subscriptions. You can also use this folder to keep those occasional letters you need to write during the year but don’t know where to file them.

Make a folder for bank statements and another one labeled “For income taxes.” As you pay a bill that can be deducted on your tax return (such as real property tax or medical bills), file it in this folder instead of your paid bills file. Name one folder “Investments” for any paperwork that comes regarding your 401(k) or IRA during the year.

If you pay less than 10 checks a month, you don’t need a separate folder for each company-you can manage with only one file folder for all of your bills for the whole year.

Keep all your paycheck or direct deposit stubs in an envelope or folder, newest one on top. I use a regular letter envelope for mine, and always keep them until I verify that my W-2 is correct when it arrives in January.

Pay your bills as you get paid- either weekly or bi-weekly. If you are paid monthly, chances are you will have to pay some of your bills during the month, so schedule time to pay bills every other week. Be sure to allow a week’s mailing time if you pay by check. If you pay online, this chore will be easier, and in most instances you can set up your payment in advance of the due date.

After you write the check or pay online, be sure to mark the bill “Paid” with the date and check number before you file it in the folder you have set up.

At the end of December, create new files so you can be ready for the next year.

By organizing your bills and setting up a filing system, you will wind up spending less time on this chore every week. And, next tax season all you will need to do is pull the file “For income taxes” to begin preparing your tax returns.

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Tips for Organizing Your Monthly Bills and Paperwork

Do you get hit with late fees because you forget to pay your bills on time? Do you constantly waste time searching for that cable bill you left somewhere in the house? Spend an hour organizing your personal bills and papers now, and this will save you time and frustration in the future. Plus, this helps make tax time easier because you already have everything in one place.

First of all, have a place where you sort your mail every day. Junk mail gets trashed or recycled right away. Magazines and catalogs should go in a rack to read later. Open your bills, make a note of the due date and immediately put them on your desk in a small file until you write the check. A small letter file that sits on your desk works well- no need to buy any fancy tickler file unless you think that will work better for you.

It’s best to start in January, but you can begin to set up your filing system at any time during the year. Use a filing cabinet or plastic storage box to store all your files. I prefer a plastic file box because at year end I can carry it to the basement to store with other old records.

If you have more than 10 bills a month, use a separate manila folder for each company you write a check to. I prefer to use the manila file jackets instead because they have closed sides that prevent small receipts from falling out and getting lost.

Create a folder for Miscellaneous for those people or companies you only pay once or twice each year, such as insurance or magazine subscriptions. You can also use this folder to keep those occasional letters you need to write during the year but don’t know where to file them.

Make a folder for bank statements and another one labeled “For income taxes.” As you pay a bill that can be deducted on your tax return (such as real property tax or medical bills), file it in this folder instead of your paid bills file. Name one folder “Investments” for any paperwork that comes regarding your 401(k) or IRA during the year.

If you pay less than 10 checks a month, you don’t need a separate folder for each company-you can manage with only one file folder for all of your bills for the whole year.

Keep all your paycheck or direct deposit stubs in an envelope or folder, newest one on top. I use a regular letter envelope for mine, and always keep them until I verify that my W-2 is correct when it arrives in January.

Pay your bills as you get paid- either weekly or bi-weekly. If you are paid monthly, chances are you will have to pay some of your bills during the month, so schedule time to pay bills every other week. Be sure to allow a week’s mailing time if you pay by check. If you pay online, this chore will be easier, and in most instances you can set up your payment in advance of the due date.

After you write the check or pay online, be sure to mark the bill “Paid” with the date and check number before you file it in the folder you have set up.

At the end of December, create new files so you can be ready for the next year.

By organizing your bills and setting up a filing system, you will wind up spending less time on this chore every week. And, next tax season all you will need to do is pull the file “For income taxes” to begin preparing your tax returns.

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Beating the Rush: Time Management

by The Organizer Lady dot com

Beating the Rush: Time Management

Today’s world is one of ever-increasing activity. Families rush around from one thing to the next, juggling work, school, numerous extra activities, and maybe (if they are lucky) some sort of social life. Understandably, this is often a hectic and stressful process for all those involved. Parents in particular may find it difficult to orchestrate the numerous soccer practices, ballet lessons, and swim meets their children must attend. And that is not even mentioning any extra time that might be required for work or other activities not related to their kids.

So how can you make all these thing work without ripping your hair out in frustration? Well, the best way is to streamline your planning. This can be accomplished with a number of methods, but they all essentially boil down to planning your activities in advance and in detail to avoid hassles and confusion.

You can use some kind of organizer or planner as a central point for your family’s activities. This can be a professionally designed system, such as those you might find in office supply stores, or it can be a simple ring-binder notebook. Divide the notebook into sections for each family member, and use it to keep track of any appointments and dates, as well as notes and important phone numbers.

Bring your family together once a week to make out a master schedule for the week and place it in the front of the binder. This should include any activities your children will need to be taken to, and who will be taking them. This will prevent the confusion over who needs to go where, which is far too commonplace without any scheduling. This also gives you a good idea of just how full your schedule is, and will help you determine if you need to cut back on anything to make your schedules easier to manage.

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